The Missouri 53 V form, also known as the Vendor’s Use Tax Return, is a crucial document for businesses operating within Missouri. It determines the use tax owed by vendors on sales where sales tax is not applicable. With sections dedicated to reporting gross receipts, adjustments, taxable sales, and the resulting taxes due, it ensures businesses comply with Missouri's tax laws. For those who need to amend their return or have changes in their business details, the form offers structured guidance to keep tax information accurate and up to date. Ensure your business stays compliant by filling out the Missouri 53 V form today by clicking the button below.
Managing taxes is a critical part of running a business in Missouri, and one particular document plays a pivotal role in this process: the Missouri 53-V form. This form is specifically designed for vendors to file their use tax returns. It serves as a crucial tool for businesses to report and remit taxes on tangible personal property and taxable services when sales tax is not applicable. The form requires detailed information, including the Missouri Tax I.D. Number, business and owner names, addresses, and the reporting period. It's also adjustable for amended returns, allowing corrections to previously filed returns by indicating changes in tax liability. Furthermore, the form includes a section for reporting gross receipts, adjustments, taxable sales, and the amount of tax due, emphasizing the importance of accuracy to avoid incomplete filings, penalties, and interest. Essential for keeping businesses compliant, the form also features specifics on filing frequency, due dates, and instructions for detailing tax breakdowns by location and item, underscoring its comprehensive nature in guiding vendors through the use tax return process. Additionally, it highlights procedures for signing off on final returns, noting changes in business status such as closures or sales, and instructs on the payment process, including how to calculate interest on late payments and additions to tax for non-compliance. The Missouri 53-V form embodies a critical step for vendors in maintaining tax compliance, impacting the financial health and operational legitimacy of businesses within the state.
Form
Select this box if return is amended
53-V
Vendor’s Use Tax Return
In the event your mailing address, primary business location,
Filing
or a reporting location changed, please complete the
Frequency
Registration Change Request (Form 126) and submit with your return.
Department Use Only
(MM/DD/YY)
Due Date
PIN
Missouri Tax
I.D. Number Owner
Name
Address
Federal Employer
I.D. Number
Business
City
Reporting Period (MM/YY)
ZIP
State
Code
Totals For This Return
Gross
Adjustments
Receipts
(Indicate + or -)
Taxable Sales
Amount of Tax
1. Totals (All Pages)
.
Provide Tax Breakdown Starting With Page Two
.........
-
You must provide a breakdown of tax, by location and item, on page two. If a breakdown is not
2.
Subtract: 2% timely payment allowance (if applicable)
provided your filing will be considered incomplete and may be subject to penalties and interest.
......................................................
Attach additional pages if necessary.
3.
Subtract: Approved credit
Select this box if you have added new locations
4. Balance Due
=
5.
Add: Interest for late payments (See Line 5 instructions)
+
Final Return
If this is your final return, enter the close date below and check the reason for closing your account.
Date Closed
6.
Add: Additions to tax
7.
Pay this amount (U.S. funds only)
Out of Business
Sold Business
Department
Use Only
By signing this return I am authorizing the Department of Revenue to issue any potential refund(s). Under penalties of perjury, I declare that the above information and any attached supplement is true, complete, and correct. I have direct control, supervision, or responsibility for filing this return and payment of the tax due. I attest that I have no gross receipts to report for locations left blank.
Taxpayer or
Printed
Authorized Agent’s
Signature
E-mail
Telephone
Number
Mail to:
Taxation Division
Phone: (573) 751-2836
P.O. Box 840
TTY: (800) 735-2966
Jefferson City, MO 65105-0840
Fax: (573) 526-8747
Title
Date Signed
Form 53-V (Revised 06-2020)
Visit https://dors.mo.gov/tax/busefile/login.jsp
*14005010001*
to file your use tax return electronically.
E-mail: businesstaxprocessing@dor.mo.gov
14005010001
Missouri Tax I.D.
Reporting Period
(MM/YY)
*14005020001*
14005020001
Page
of
Business Location
Jurisdiction Code
Item
Site
Tax Rate (Do not
Close
(Street Address and City)
(City, County, and District)
include % symbol)
Page -- Totals .................................
Vendor’s Use Tax Return (Form 53-V) Instructions
Important: This return must be filed for the reporting period even though you have no tax to report.
Amended Return Check Box – This box should be checked to correct a previously filed return to show an increase or decrease in the amount of tax liability. A separate return must be filed for each period being amended. If the return and payment are being submitted after the period(s) due date, interest and penalty will apply to the additional amount being reported.
Please note if an overpayment has been authorized, the overpayment is subject to be used as an offset towards any debt. In addition, to receive a refund of the overpayment attach a Seller’s Claim for Sales or Use Tax Refund or Credit (Form 472S).
Filing Frequency - This is the frequency in which you are required to file your returns. Not a required field. If unknown leave blank.
PIN – This is a unique four digit number that is issued to you by the Department of Revenue. Not a required field. If unknown leave blank.
Due Date – Visit http://dor.mo.gov/taxcalendar/ for a list of due dates.
Missouri Tax I.D. Number – This is an eight digit number issued by the Missouri Department of Revenue to identify your business. If you have not registered with the Department, complete the Missouri Tax Registration Application (Form 2643) or complete your registration online by going to https://dors.mo.gov/tax/coreg/index.jsp. If you have misplaced your Missouri Tax I.D Number, you can call (573) 751-5860.
Federal Employer I.D. Number – This is a nine digit identification number issued by the Internal Revenue Service to identify your business.
Reporting Period - This is the tax period you are required to file based on your filing frequency.
Owner and Business Name, Address, City, State and ZIP Code – Enter the name, address, city, state and ZIP code. Note: In the event your mailing address, primary business location, or a reporting location has changed you will need to complete the Missouri Registration Change Request (Form 126) and submit it with your return.
Line 1- Totals (All Pages) – Enter the total gross receipts, adjustments, taxable sales, and tax due for all pages.
Each page must have a breakdown per business location identifying the item code, site code, gross receipts, adjustment, taxable sales, and amount of tax. See the page two instructions for more information. If a breakdown is not provided, your filing will be considered incomplete and may be subject to penalties and interest. Attach additional pages if
necessary.
Adding New Locations – This box should be checked when adding a new business location(s). The location information (street address and city) on page two or subsequent pages must be completed when this box is checked. A breakdown per location which identifies the item code, gross receipts, adjustments, taxable sales, and amount of tax must also be
provided. See page two instructions for more information.
Final Return – If this is your final return, enter the close date and check the reason for closing your account. Missouri law requires any person selling or discontinuing business to make a final sales tax return within 15 days of the sale or closing.
Line 2 – Subtract: 2% Timely Payment Allowance – Multiply total amount of tax by 2% and enter the amount on this line. If the return is late the discount is not allowed.
Line 3 – Subtract: Approved Credit – This is a credit that has been approved by the Department of Revenue.
Line 4 – Balance Due – Amount of Tax from line 1 minus line 2, and 3 (if applicable).
Line 5 – Add Interest for late payments – If tax is not paid by the due date, (A) multiply Line 4 by the daily interest rate*. Then (B) multiply this amount by the number of days late. See example below. Note: The number of days late is counted from the due date to the postmark date.
For example, if the due date is March 20, and the postmark date is April 9, the payment is 20 days late. The example below is based on an annual interest rate of 4% and a daily rate of .0001096.
Example Line 3 is $480
(A)$480 x .0001096 = .05261
(B).05261 x 20 days late = 1.05
1.05is the interest for late payment
*The annual interest rate is subject to change each year. Visit http://dor.mo.gov/intrates.php to access the annual interest rate. Visit http://dor.mo.gov/calculators/interest/ for assistance calculating the appropriate interest.
*14000000001*
14000000001
Vendor’s Use Tax Return (Form 53-V) Instructions Continued
Lines 6 – Add Additions to Tax – For failure to pay sales tax on or before the due date, 5% of Line 4. For failure to file a sales tax return on or before the due date, 5% of Line 4 for each month late up to a maximum of 25% (5 months late in filing = 25%). Note: If additions to tax for failure to file apply, do not pay additions to tax for failure to pay.
For example, if a return due March 20 is filed any time between March 21–April 20, the rate would be 5%; if filed any time between April 21–May 20, the rate would be 10%; and so on, up to a maximum of 25%.
Example: Return is due March 20, but is filed (postmarked) April 10
Example: Return is due March 20, but is filed (postmarked) April 21
Line 5 is $480
$480 x 5% = $24
$480 x 10% = $48
$24 is the additions to tax
$48 is the additions to tax
Access http://dor.mo.gov/calculators/interest/ to help you calculate the appropriate additions.
Line 7 – Pay This Amount – Enter total amount due (Line 4 “plus” Line 5 “plus” Line 6). Send a check for the total amount. Make check, draft, or money order payable to Director of Revenue (U.S. funds only). Do not send cash or stamps. Visit http://dor.mo.gov/business/payonline.php to pay your vendors use tax online using a credit card or e-check (electronic bank draft).
Page 2 Instructions
Missouri Tax I.D. Number – Enter your Missouri I.D. Number from page 1.
Reporting Period – Enter reporting period from page 1
Page _ of __ – The front page acts as page 1. Any sequent pages start with page 2. Please indicate total to ensure all pages are received.
Business Locations – Vendors whose sales to Missouri purchasers are not subject to sales tax are subject to use tax. Report your sales to customers located in every city, county or district that has enacted a local use tax on a separate location on your use tax return. Report sales to customers that are not located within a city, county or district that has enacted a local use tax on a “State Only” line on your return at a state rate of 4.225%. Report item taxes, such as the qualifying food tax, on a second line for each location. Clearly write the word “food” on that second line. If you have discontinued operation of a business location, check the “Close” box in front of the location.
Jurisdiction Code – Enter the jurisdiction code of each location from which you made sales. This is a numeric code that is assigned by the Missouri Department of Revenue to each city, county, and district. If unknown, leave blank.
Item Code – Enter the four digit item code that is assigned by the Department. Item taxes, such as the food tax, are reported on a separate line for each business location. If unknown, clearly indicate what the item tax is. For example, if you are reporting food sales at the lower food tax rate, write “Food”.
Site Code – Enter the one to four digit site code that is assigned by the Department. If unknown, leave blank.
Gross Receipts – Enter gross receipts from all sales of tangible personal property and taxable services made during the reporting period for each business location. If none, enter “zero” (0).
Adjustments – Make any adjustments for each location for which you are reporting. Indicate “plus” or “minus” for the total adjustment claimed for each location. A negative figure may be exempt sales or nontaxable receipts. Positive adjustments are items that were purchased exempt, but subsequently used by the seller.
Taxable Sales – Enter the amount of taxable sales for each business location. Gross Receipts (+) or (–) Adjustments = Taxable Sales.
Rate – The rate percentage must include the combined state, conservation, parks and soils, and local option use tax rate for this “reporting location”. Tax rates for city “reporting locations” include any applicable county local option use tax. Vendors are responsible for collecting the correct local tax (where applicable) based on where the Missouri purchaser stores, uses, or consumes the tangible personal property. If you are unsure of the correct tax rate, access the Department’s website at http://dor.mo.gov/business/sales/rates or contact the Taxation Division at (573) 751-2836 for assistance.
Amount of Tax – Multiply your taxable sales for each location by the applicable tax rate percent and enter the amount of tax.
Page Totals – Enter the total gross receipts, adjustments, taxable sales and tax due for each page.
Before beginning to fill out the Missouri 53 V Form, which is the Vendor’s Use Tax Return, ensure you have all necessary information regarding your business transactions for the reporting period. This form is required even if there are no taxes to report for the period. It's important to accurately complete this form to avoid any potential penalties and interest charges for incomplete filings. Should you need to correct a previously filed return or report changes in your business such as new locations or closure, additional steps are required within the form. Follow these instructions carefully to provide a comprehensive breakdown of taxable sales by location and item on the second page of the form, ensuring the Department of Revenue has all the necessary information to process your return.
It is crucial to provide detailed tax breakdowns by location and item on the second page of the form for an accurate and complete filing. Remember, incomplete filings can lead to penalties and interest charges. For any adjustments, such as adding new locations or closing your account, specific sections within the form must be completed accordingly. Keep a copy of the filed form and any communication for your records.
The Missouri 53-V form is a Vendor's Use Tax Return used by businesses to report and pay the use tax on purchases of tangible personal property and taxable services when sales tax was not collected at the time of purchase. This form applies to sales made to Missouri purchasers where the items are stored, used, or consumed in Missouri.
This form must be filed for each reporting period, even if there is no tax to report. The due date for filing varies depending on the filing frequency assigned by the Missouri Department of Revenue, which can be monthly, quarterly, or annually. For specific due dates, check the Missouri Department of Revenue's tax calendar at http://dor.mo.gov/taxcalendar/.
The form can be submitted electronically through the Missouri Department of Revenue's Business Tax e-Filing System at https://dors.mo.gov/tax/busefile/login.jsp. Alternatively, it can be mailed to the Taxation Division at the address provided on the form. Electronic filing is encouraged for faster processing.
If you need to correct a previously filed return due to an increase or decrease in the tax liability, check the "Amended Return" box on the form. Remember, each reporting period that is being amended must be filed on a separate return. If filing after the due date, penalties and interest may apply.
If you are selling or discontinuing your business, you must file a final return. To do this, enter the closing date of your business and check the appropriate reason for closing your account under the "Final Return" section of the form. Missouri law requires a final sales tax return to be filed within 15 days of closing the business.
Yes, if you are filing your return and making payment by the due date, you can subtract a 2% timely payment allowance from the amount of tax due. This incentive is not available if the return is filed late.
If your payment is late, calculate the interest by multiplying the amount due (after deducting any credits and the timely payment allowance) by the daily interest rate. Then, multiply this result by the number of days the payment is late. The annual interest rate changes, so visit http://dor.mo.gov/intrates.php for the current rate.
If you are adding new business locations, check the "Adding New Locations" box on the form. You will need to provide a detailed breakdown of tax by location and item, beginning with the second page of the form, for each new location. Failure to provide this breakdown may result in penalties.
Tax rates vary depending on the location where the purchased items are stored, used, or consumed. The rates include state, conservation, parks, soils, and local option use taxes. To find the correct tax rate for a specific location, visit the Missouri Department of Revenue's website at http://dor.mo.gov/business/sales/rates or contact the Taxation Division for assistance.
Filing the Missouri 53-V Vendor’s Use Tax Return accurately is crucial for business owners to comply with state tax laws. Mistakes on this form can lead to penalties and interest charges, complicating the tax filing process. Here are six common mistakes to avoid:
Not checking the amended return box when correcting a previously filed return. If adjustments to a past period are required, it is essential to indicate that the filing is amended to avoid confusion and potential errors in processing.
Incorrectly reporting or failing to report the Business Location Information. Each business location from which sales are made must be listed separately, with accurate taxable sales and tax amounts. This mistake can lead to underpayment or overpayment of taxes.
Omitting or misreporting the Missouri Tax I.D. Number or Federal Employer I.D. Number. These identification numbers are critical for the Department of Revenue to accurately process returns and associate them with the correct business entity.
Failure to properly calculate and apply the 2% timely payment allowance. This discount is only available if the return and payment are submitted by the due date, and miscalculating this discount can lead to incorrect payment amounts.
Not providing a breakdown of taxes by location and item on page two, as required. Without this detailed information, the return is considered incomplete and may result in penalties and interest for incomplete filing.
Inaccurately calculating interest for late payments and additions to tax for late filing or payment. These calculations can be complex, and errors can significantly affect the total amount due.
By paying close attention to these details, filers can avoid common pitfalls and ensure their Vendor’s Use Tax Return is processed smoothly and accurately.
When submitting a Vendor's Use Tax Return using the Missouri Form 53-V, various other forms and documents are often used in conjunction to ensure accurate and complete tax compliance. Each document plays a critical role in the tax filing process, contributing to a seamless operation for businesses operating within Missouri.
Utilizing these forms in conjunction with the Missouri Form 53-V ensures that businesses can accurately report and pay any due taxes while remaining in compliance with state regulations. It's vital for businesses to be aware of and understand the purpose of each form relevant to their operations to maintain good standing with the Missouri Department of Revenue.
The Missouri 53 V form, also known as the Vendor's Use Tax Return, bears resemblance to the Missouri Sales Tax Return (Form 53-1) in several aspects. Both forms are integral to tax reporting for businesses operating within the state of Missouri; however, they cater to different types of transactions. The Sales Tax Return focuses on sales transacted within the state, requiring businesses to report and remit taxes collected from customers at the point of sale. Similarities include the requirement to provide business identification details, such as the Missouri Tax I.D. Number and the Federal Employer I.D. Number, along with details on the reporting period and tax calculations. Each form necessitates a breakdown of taxable sales, adjustments, and the total amount of tax due, ensuring that businesses accurately report their tax obligations based on their sales activities.
Another document similar to the Missouri 53 V form is the Missouri Consumer's Use Tax Return (Form 53-U). This form is utilized by businesses and individuals who purchase goods or services for use in Missouri without paying Missouri sales tax at the time of purchase. Like the Vendor's Use Tax Return, the Consumer's Use Tax Return requires filers to detail transactions that are subject to use tax, calculate the tax owed based on those transactions, and report any adjustments. Both forms serve to ensure tax compliance for purchases that have not been subjected to sales tax at the point of purchase, but they cater to different audiences—the 53-V for vendors and the 53-U for consumers. They share similarities in structure by asking for pertinent details such as business or taxpayer identification, amount of taxable sales or purchases, adjustments, and the final tax amount due.
Additionally, the Missouri 53 V form is comparable to the Registration Change Request (Form 126) regarding the section that deals with changes in business information. While the primary purpose of the 53-V form is to report and pay use tax, it also includes a segment for reporting changes in business circumstances, such as a change in the mailing address, primary business location, or the addition of new reporting locations. This overlaps with the purpose of Form 126, which is explicitly designed for businesses to report any changes in registration information to the Missouri Department of Revenue. Both the 53-V form and Form 126 facilitate keeping business records up to date with the state, though they fulfill different overall functions within the tax reporting and business information ecosystems.
Understanding the Missouri 53-V Vendor’s Use Tax Return form can sometimes be challenging, and there are several misconceptions that need clarification to ensure accurate and compliant filings. Below are eight common misconceptions about the Missouri 53-V form and their explanations.
This is incorrect. Even if you have no tax to report for a given period, the Missouri Department of Revenue requires that you file a return for that period. Failure to do so can result in penalties and interest charges.
Actually, your filing frequency is assigned by the Missouri Department of Revenue based on the volume of your sales and must be adhered to. It is not a choice you can make or change at will without official approval.
Due dates can vary depending on your filing frequency and specific tax periods. It's essential to consult the Missouri Tax Calendar or the due date provided on your paperwork to ensure you file and pay on time.
On the contrary, if there are any changes to your mailing address, primary business location, or reporting locations, you must complete a Missouri Registration Change Request (Form 126) and submit it with your return to keep your records current and avoid any filing issues.
This is not accurate. The 2% timely payment discount is only available if both the return is filed, and the payment is made by the due date. Late payments do not qualify for this discount.
Adding new locations impacts where you need to collect and remit tax, and therefore, must be reported immediately. When adding a new location, you should check the corresponding box on the form and provide the necessary breakdown of sales for the new location(s).
Gross receipts entered on the form should indeed include all sales, both taxable and non-taxable. Adjustments are then made to account for non-taxable sales, which will yield the correct taxable sales amount.
While late payments do incur penalties and interest, failing to file, filing incomplete returns, or inaccurately reporting sales can also result in additional charges. It's crucial to file complete and accurate returns on time to avoid these penalties.
Correct understanding and adherence to the guidelines provided by the Missouri Department of Revenue regarding the Vendor’s Use Tax Return can significantly reduce errors and ensure compliance. For additional guidance or clarity on specific cases, contacting the Missouri Department of Revenue directly or consulting with a tax professional is advisable.
Filing the Missouri 53-V Vendor's Use Tax Return is essential for businesses conducting taxable sales in Missouri where sales tax isn't applicable. To navigate this process effectively, there are several crucial points to keep in mind. These insights will help ensure that your filings are both accurate and compliant, avoiding any unnecessary penalties or delays.
Amendments and Accuracy Count: If you need to correct a previously filed return due to changes in tax liability, using the amendment box is critical. Accuracy in reporting gross receipts, adjustments, and taxable sales is not just beneficial for maintaining good records; it's a requirement. Incorrect or incomplete filings can trigger penalties and interest charges, further complicating your tax obligations.
Stay Updated on Your Business Information: Changes to your mailing address, primary business location, or reporting location necessitate completing the Missouri Registration Change Request (Form 126). Keeping your business information current is vital for receiving important tax documents and correspondence from the Missouri Department of Revenue.
Understanding Tax Breakdowns and New Locations: When adding new business locations, accurately completing page two or subsequent pages of the form is paramount. This includes providing a detailed breakdown of taxes by location and item. Failure to do so renders your filing incomplete, potentially leading to penalties. It's equally important to report any new locations to ensure that your tax responsibilities reflect your current business operations.
Final Returns and Closure: Discontinuing business operations? A final return is mandatory and must be submitted within 15 days of business closure or sale. This process is crucial for reconciling your tax obligations and formally concluding your business’s tax responsibilities with the state. Additionally, it's essential to correctly document the reason for the account's closure on the form.
While navigating the complexities of vendor's use tax in Missouri may seem daunting, understanding these key elements of the process ensures that your business complies with state tax laws. Always remember, staying proactive about your tax obligations is better than rectifying mistakes down the line. Should you find yourself unsure of any specifics, consulting a tax professional or reaching out to the Missouri Department of Revenue directly can provide clarity and prevent any missteps.
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