The Missouri Dealer Monthly Sales Report form, known as Form 385, is a required document for all motor vehicle, boat, trailer, and powersport dealerships in Missouri to report their monthly sales. This document, which must be completed fully and submitted by the 15th of the following month, plays a crucial role in maintaining accurate records for the Motor Vehicle Bureau. Dealers must report electronically if their average sales are 20 or more per month or if they are collecting a specific administrative fee.
Ensure compliance and avoid penalties by filling out the Missouri Dealer Monthly Sales Report form. Click the button below to start the process.
In the realm of vehicle sales in Missouri, the Dealer Monthly Sales Report form, revised in August 2021 and issued by the Missouri Motor Vehicle Bureau, stands as a crucial document for dealerships across the state. This comprehensive form mandates that dealers report their monthly sales, including various types of vehicles such as motor vehicles, boats, trailers, RVs, and powersport units like cycles, all-terrain vehicles, and personal watercraft, but notably, it excludes outboard motor or mobile home sales. Dealer entities are required to submit these reports electronically if their monthly sales average 20 or more, or if they are involved in collecting administrative fees for motor vehicle, boat, or powersport unit sales. The specific instructions outlined within the form emphasize the necessity of timely submission—by the 15th of the month following the sales period—to avoid a $300 late penalty. Furthermore, dealers must furnish a separate report for each month and include “NO SALES” entries for months without sales activity. Additional requirements include attaching a Notice of Sale for each retail sale to Missouri residents, along with Secure Power of Attorney forms and corresponding titles for sold vehicles, where applicable. The significance of this form extends beyond mere regulatory compliance, as it also entails the retention of these documents for dealership records and provides a direct line of communication with the Bureau for any queries. The form not only serves as a record-keeping tool but also as a mechanism to ensure the accuracy and integrity of vehicle sales data within the state, underscoring the responsibilities of dealerships to the regulatory framework governing vehicle sales in Missouri.
MOTOR VEHICLE BUREAU
DEALERSHIP
Form
DEALER’S REPORT DESK
385
STREET ADDRESS
P O BOX 43, JEFFERSON CITY MO 65105-0043
(573) 526-3669
DOR.MO.GOV
(Revised 08-2021)
CITY, STATE, ZIP
DEALER’S MONTHLY SALES REPORT
INSTRUCTIONS
DEALER NUMBER
BOAT DEALER
WHOLESALE
TRAILER NUMBER
RV NUMBER
1. Sales report must be filed electronically when average sales are 20 or more per month or if you are a motor vehicle,
NUMBER
D
M
W
T
RV
boat, or powersport dealer that collects administrative fee.
SALES MONTH
SALES YEAR
TELEPHONE NUMBER
2. Complete in full, sign, and mail to the above address.
(
)
3. Due by the 15th of the following month. Example: January sales must be reported by February 15th.
TOTAL UNITS SOLD THIS MONTH
Late Penalties: A $300 penalty is due for each report that is not filed by the due date as noted above.
4. Submit a separate report for each month. If no sales, enter “NO SALES.”
TOTAL TEMPORARY PERMITS ISSUED THIS
MONTH BY M.V. DEALERS:
MONTH BY BOAT DEALERS:
5. Report all motor vehicle, trailer, powersport units, and boat sales. Powersport units include cycles, all-terrain vehicles,
MOTOR VEHICLE DEALERS ONLY
MARINE DEALERS ONLY
and personal watercraft. Do not report outboard motor or mobile home sales.
(Motor Vehicles, trailers, wholesale, RV
(Boats and boat trailers)
6. Attach a completed Notice of Sale (DOR-5049 or 5049A) for each retail sale made to a Missouri resident
and powersport units)
(electronic filers are exempt).
QTY. OF NEW UNITS SOLD
7. Attach Secure Power of Attorney forms and copies of corresponding titles (front and back) for each vehicle sold, if
QTY. OF USED UNITS SOLD
applicable.
QTY. OF UNITS SOLD
8. Retain copies of each report and the above documents for your records.
WITHOUT A TITLE
9. Call (573) 526-3669 if questions.
TOTAL SALES
DATE
NAME OF BUYER
YEAR
MODEL
VEHICLE/BOAT ID NUMBER
TYPE:
ODOMETER
NO
TEMPORARY
NET
NEW
USED
TITLE
PERMIT NUMBER
SOLD
FROM MSO OR TITLE
DOC
SETTING
PRICE
ADDRESS OF BUYER
MAKE
STYLE
MV
TRL
BOAT
ATV
GIVEN
(IF APPLICABLE)
VES
1.
2.
3.
4.
5.
6.
7.
AS AN OFFICER, PARTNER OR OWNER OF THE DEALERSHIP,
SIGNATURE
I HEREBY CERTIFY UNDER PENALTY OF PERJURY THAT THE
X
INFORMATION IN THIS REPORT IS TRUE AND ACCURATE.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
Ever served on active duty in the United States Armed Forces?
If yes, visit dor.mo.gov/military/ to see the services and benefits we offer to all eligible military individuals. A list of all state agency resources and benefits can be found
at veteranbenefits.mo.gov/state-benefits/.
Form 385 (Revised 08-2021)
The Missouri Dealer Monthly Sales Report is a crucial document for vehicle, boat, and powersport dealership owners and operators in Missouri. Completing and submitting this form in a timely manner helps ensure compliance with state regulations. Whether the dealership has had sales for the month or not, filling out and sending this form is mandatory. Below are the steps to properly complete the Missouri Dealer Monthly Sales Report.
Upon completing these steps, mail the form to the Missouri Department of Revenue's address provided at the top of the form. Remember, reports are due by the 15th of the following month, and a $300 penalty applies for late submissions. Completing this form accurately and on time is essential for maintaining good standing with state regulations and ensuring the dealership operates within legal requirements.
The Missouri Dealer Monthly Sales Report form, also referred to as Form 385, is a document that motor vehicle, boat, and powersport dealers in Missouri must complete and submit to report their monthly sales. It's a requirement set by the Missouri Motor Vehicle Bureau and contains details like total units sold, total temporary permits issued, and individual sale information.
All motor vehicle, boat, and powersport dealers in Missouri are required to file the Dealer Monthly Sales Report. Specifically, if a dealer averages 20 or more sales per month or collects an administrative fee, they must file this report electronically. Other dealers should complete the form in full and mail it to the specified address.
The report must be submitted by the 15th of the month following the sales month. For example, sales made in January must be reported by February 15th.
If the report is submitted after the deadline, a penalty of $300 is imposed for each late report.
Yes. Dealers must submit a report for each month, even if no sales occurred. In this case, they should enter “NO SALES” on the form.
The form should include all motor vehicle, trailer, powersport unit, and boat sales. It specifically instructs not to report outboard motor or mobile home sales. Powersport units encompass cycles, all-terrain vehicles, and personal watercraft.
Dealers are required to retain copies of each report and the documents attached to it for their records. Though the form does not specify the duration, keeping these records for at least five years is advisable to comply with general business practice and to be prepared for any potential audits or inquiries.
If you have questions or need clarification about how to fill out the form, you can call (573) 526-3669 to speak with a representative from the Motor Vehicle Bureau.
Yes. Military veterans may be eligible for certain services and benefits. more information can be found at dor.mo.gov/military and veteranbenefits.mo.gov/state-benefits/ .
When filling out the Missouri Dealer Monthly Sales Report, common mistakes can impact the accuracy and timeliness of the report submission. Avoiding these errors ensures compliance with state regulations and helps avoid unnecessary penalties. Here are ten of the most frequent errors dealers make:
Not filing the report electronically when required, based on average sales of 20 or more per month or when collecting an administrative fee as a motor vehicle, boat, or powersports dealer.
Failing to submit the report by the due date, resulting in a $300 late penalty. Reports are due by the 15th of the month following the sales period.
Submitting incomplete reports, missing vital information such as dealer number, total units sold, or sales year and month.
Omitting the “NO SALES” entry when applicable, leading to assumptions of non-compliance or oversight.
Incorrectly reporting sales types, such as mixing boat sales with motor vehicle sales or not clearly differentiating between new and used units sold.
Forgetting to attach a completed Notice of Sale (DOR-5049 or 5049A) for each retail sale to a Missouri resident, a requirement for all except electronic filers.
Neglecting to include Secure Power of Attorney forms and corresponding titles for each sold vehicle where applicable.
Failing to retain copies of the report and supporting documents as required for dealership records.
Inaccurately calculating the total sales and total temporary permits issued, potentially leading to discrepancies in reported figures.
Overlooking the signature and date sections at the bottom of the form, leaving the report uncertified and formally incomplete.
By paying close attention to these details, dealers can improve the accuracy of their submissions and remain in good standing with Missouri's regulatory requirements. Compliance not only respects the law but also promotes transparency and accountability within the automotive industry.
In the automobile dealership sector, particularly in Missouri, a comprehensive set of forms and documents is essential for ensuring compliance and efficient operations. Among these, the Missouri Dealer Monthly Sales Report form is a critical document that keeps the state updated on a dealership's monthly sales performance. Alongside this form, several other documents play pivotal roles in the dealership's daily activities, ranging from sales processing to title transfers. Here's a look at some other key documents often used in conjunction with the Missouri Dealer Monthly Sales Report form:
The synergy of these documents with the Missouri Dealer Monthly Sales Report form ensures a seamless operation for dealerships, from facilitating sales transactions to fulfilling statutory requirements. It's a cohesive ecosystem that promotes transparency, accountability, and efficiency in the automobile dealership industry.
The Missouri Dealer Monthly Sales Report form is similar to several other documents used across different sectors for reporting and compliance purposes. These documents share functionalities in reporting sales, tracking inventory, or complying with regulatory requirements, albeit serving different industries or specific purposes.
One such document is the IRS Form 8300, which businesses use to report cash payments over $10,000 received in a trade or business transaction. The Missouri Dealer Monthly Sales Report form and the IRS Form 8300 are similar because both require detailed transaction information, including the identity of the purchaser, the amount of sale, and the date of transaction. Additionally, both forms serve to fulfill legal reporting requirements and help in the enforcement of tax laws and anti-money laundering regulations. However, the key difference lies in their specific focus; the former targets vehicle sales by dealerships within Missouri, while the latter spans a broader range of transactions across various businesses nationwide.
Another document bearing resemblance to the Missouri Dealer Monthly Sales Report form is the Uniform Commercial Code (UCC-1) Financing Statement. This document is used to record a secured transaction, creating a public record of a security interest in collateral used to secure a loan. Like the dealer sales report, the UCC-1 requires detailed information about the parties involved and the subject of the transaction. Both forms facilitate transparency and compliance with legal frameworks. The primary difference is that the dealer sales report focuses on monthly sales tracking for regulatory compliance, whereas the UCC-1 secures interests in personal property to ensure priority over other creditors in bankruptcy proceedings or repossessions.
Filling out the Missouri Dealer Monthly Sales Report is a meticulous task that requires attention to detail and an understanding of the state's requirements. Here are nine do's and don'ts to help ensure the process is completed accurately and efficiently:
By following these guidelines, dealerships can navigate the complexities of the Missouri Dealer Monthly Sales Report form with greater ease and accuracy, ensuring compliance with state regulations and contributing to a smoother operational process.
When navigating the complexities of the Dealer Monthly Sales Report in Missouri, dealerships encounter several common misconceptions. Understanding these can help ensure compliance and avoid potential pitfalls.
Misconception 1: The sales report is only necessary for motor vehicle sales. This misunderstanding might lead some dealers to overlook the requirement to report sales of different types of units. The reality is, the form mandates the reporting of all motor vehicle, trailer, powersport units, and boat sales. It is comprehensive, designed to capture a broad range of dealer transactions beyond just traditional automobiles.
Misconception 2: Electronic filing is optional for all dealers. Some dealers believe the method of submission is at their discretion, but the guidelines are clear. Dealers who average 20 or more sales per month or who are motor vehicle, boat, or powersport dealers collecting an administrative fee must file their sales report electronically. This criterion ensures that high-volume dealers are utilizing the efficiency and security of electronic submissions.
Misconception 3: Late penalties are negotiable. The delinquency in filing the report, as stipulated, incurs a $300 penalty for each overdue submission. Some dealers may assume there is flexibility in the enforcement of this penalty or that exceptions can be made on a case-by-case basis. However, the rule is applied uniformly to ensure fairness and consistency in compliance matters. Understanding the importance of this can save a dealership significant penalties over time.
Misconception 4: Sales reports need only be filed when a dealership makes sales. This misconception could lead to months where no report is filed under the incorrect assumption that it's only needed when sales occur. The instructions specify that a report must be submitted for each month, regardless of sales volume, explicitly stating to enter “NO SALES” if that was the case. It's a critical compliance detail, emphasizing the need for consistent, monthly communication with the regulatory body.
Clearing up these misconceptions enhances a dealership's ability to remain compliant with state regulations, ensuring a smoother operation free from administrative hiccups. It’s essential for dealers to stay informed and diligent in their reporting practices.
Filling out and using the Missouri Dealer Monthly Sales Report form is crucial for compliance and avoiding penalties. Here are key takeaways to ensure accuracy and timeliness:
Additionally, it is crucial to attach all necessary documentation, such as the Notice of Sale and Secure Power of Attorney forms where required, reinforcing the importance of maintaining detailed records of all transactions. Keeping copies of each report and associated documents is also advised for record-keeping purposes and future reference.
Should there be any questions regarding the completion or submission of the form, seeking timely assistance can prevent errors or omissions. The contact number provided on the form (573) 526-3669 is a valuable resource for obtaining clarification or assistance.
Missouri Medicaid Nursing Home Rules - It's used by the Missouri Department of Social Services to evaluate asset distribution for institutionalized persons.
Missouri Do Not Resuscitate Form - A comprehensive approach to managing environmental impacts of animal feeding operations.
Home Owners Tax Rebate - The instructions include contact information and submission guidelines for the Missouri Department of Revenue.